Form – Show Cause Notice for imposting penalty on conviction

Standard Form of show cause notice for imposing penalty to be issued on a Government servant on his conviction

[Under Rule ……….. of the …………………………… Rules]

Ministry/Department/(Name of organization)

(address)

MEMORANDUM

No……                                                                                               Dated…………

WHEREAS Shri/Smt./Ms.…………………………………(here enter name and designation of the Government servant) has been convicted on a criminal charge under section ……………………(here enter  the  section  or  sections  under  which  the  Government  servant  was  convicted)  of …………………………. (here enter the name of the statute concerned) and has been awarded a sentence of……………………….(here enter the sentence awarded by the Criminal Court) by the ……………………………(here  enter  the  name  of  the  Criminal  Court)  in  ……………………No………………dated the …………………

AND  WHEREAS  the  President of India/undersigned  proposes  to  impose  the  penalty  of

………………………..(here enter the penalty) specified in Rule ___ of the ……………..(name of Rules) Rules, … (year of Rules), on the basis of facts which have led to his/ her conviction in the said Criminal Court;

NOW, THEREFORE, Shri/Smt./Ms.……………………………………(here enter the name of the Government Servant) is hereby given an opportunity of making representation on the penalty as proposed above under Rule ___ of the ………………. (name of Rules), ….. (year of Rules). Any representation which he/she may wish to make against the penalty proposed, will be considered by the President of India/undersigned. Such a representation, if any should be made in writing and submitted so as to reach the undersigned not later than fifteen days from the date of receipt of Memorandum by Shri/Smt./Ms. ……………………………..(here enter the name of the Government servant)

The receipt of this Memorandum should be acknowledged.

Name and designation of the Competent Authority

(To be signed by an Officer authorised to authenticate on behalf of the President where the President is the disciplinary authority. In other cases, it is to be signed by the competent disciplinary authority concerned.)

To

Shri/Smt./Ms.

Note: In the above form, portions not required should be struck out/modified according to the circumstances of each case.

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